Section 37.Z Special Events - General Provisions

Z. Special Events
  1. The purpose of these regulations is to protect the health, safety, and welfare of visitors, event participants, and the general public as well as prescribing a uniform permitting process for Special Events. These regulations provide for the planning and operation of Special Events for the benefit of enhancing event patron and participant experience while minimizing adverse impacts to non-patrons including area residents and businesses, emergency service providers, and the traveling public.
  2. General Provisions
    1. A Special Event is any temporary activity held indoors or outdoors, on public or private property, in which persons are encouraged or invited to watch, listen, participate or purchase goods and/or services with or without charge. A Special Event shall not include private weddings, family reunions, funeral ceremonies, meetings at established places of worship, elections, private yard sales, or private parties in residential or residential yards among family and friends, charity car washes, school activities on school property, organized league sport activities and activities such as nonprofit merchandise promotions that could otherwise be lawfully conducted in accordance with the provisions of the zoning ordinances in the district where such promotion takes place.
    2. A Special Event Permit is required for any Special Event expected to have 100 or more persons in attendance at one time. A Special Event expecting 250 or more persons in attendance at one time must also be approved by the Board of Supervisors. Events on locations or in facilities that have been zoned and developed to accommodate the event and public attendance associated with the event, do not require a Special Event Permit.
    3. For events expecting less than 250 persons in attendance at one time, the applicant shall submit a complete application for a Special Event Permit no later than 15 days prior to the start date of the event. For events expecting 250 or more persons in attendance at one time, the applicant shall submit a complete application for a Special Event Permit no later than 45 days prior to the start of the event.
    4. A Special Event Permit may be approved for one Special Event lasting no more than four (4) consecutive days within a six (6) month period. If multiple Special Events are planned or anticipated for the same property, or the Special Event is expected to extend more than four (4) consecutive days in duration, the applicant shall obtain a Special Use Permit (SUP) or rezone the property to an appropriate zone prior to the second event.
    5. The applicant shall submit an application for the proposed Special Event. The application shall include a summary of the activity and the day(s)-of-event operations, including the following information and data as applicable. Reference relevant historical data where possible:
      1. Identify the property proposed for the event by legal description and
      2. Event hours of operation, and venue opening and closing times.
      3. Anticipated daily number of participants, spectators, and onsite event support staff.
      4. Periods of peak arrival and departure demand, parking demand, vehicle occupancy, and types/use of travel modes other than personal passenger car vehicles.
      5. Patron admission such as general/reserved seating and free versus fee-based.
      6. Location of venue access points, onsite parking areas, and overflow (offsite) parking areas.
      7. Event type, market area, description of event performance(s) and/or fair/festival theme(s).
      8. Number of event vendors and type of products served/sold including food, alcohol and tobacco.
      9. When outdoor public address systems or musical entertainment will be provided, describe the level of amplification and the description, number and location of speakers.
      10. Describe any other reasonably anticipated noise levels that are likely to occur and the anticipated decibel level at the property boundary.
      11. Describe any proposed dust control measures.
      12. Identify the existing restroom and septic capacity as well as any additional portable toilets proposed.
    6. The applicant shall obtain and submit copies of written acknowledgments confirming Special Event notification coupled with any special requirements or conditions from the following stakeholders:
      1. Mohave County Public Works Department.
      2. Mohave County Public Health Department.
      3. Mohave County Environmental Quality Department.
      4. Local Fire Department or Fire District.
      5. Local Emergency Medical Services.
      6. Arizona Department of Public Safety and Arizona Department of Transportation (If a State highway facility provides primary ingress/egress to the Special Event venue).
    7. The applicant shall obtain and submit copies of written commitments confirming provision of onsite security, sanitary, and transportation services supporting Special Event operations. Service providers may include the following entities:
      1. Private security company and/or off-duty law enforcement officers.
      2. Event management company and/or transportation consulting firm.
      3. Portable toilet vendor.
      4. Solid waste clean-up and removal vendor.
      5. Traffic control contractor.
      6. Parking operations contractor.
    8. Neighborhood and business notification via first-class mail is required if the applicant proposes to have off-site parking, outdoor amplified sound, or street closures. In no instance may the Special Event block access to businesses or permission. The notice must include:
      1. A description of the event.
      2. Contact person and a phone number that people can call prior to, during, and after the event.
      3. Set up and tear down times, and the anticipated attendance for the event.
      4. A sample notice will be submitted with the application. Staff must approve the event notice before it is sent out. Notification must be sent out two (2) weeks prior to the event. The Department will provide the applicant with a list of property owners within the 300 foot notification boundary.
    9. The applicant shall contact and provide proof of absolute indemnification and liability insurance, in an amount directed by the Mohave County Risk Manager, naming Mohave County as an additional insured.
    10. Use of land in violation of this section shall constitute a public nuisance. Any person, firm, or corporation violating this section is guilty of a class 2 misdemeanor. Each day during which the illegal maintenance or use continues is a separate offense. criminal violations. Development Services shall enforce according to this ordinance.
    11. Pursuant to A.R.S. § 11-815, if any land is or is proposed to be used in violation of this Section, the Board of Supervisors by and through its authorized agent, the Development Services Director, as well the Mohave County Attorney's office, are authorized to institute injunction, mandamus, abatement or any other appropriate action or proceedings to prevent, abate or remove the unlawful use. The County is authorized to use any lawful means to enforce this Section.
    12. A fee of $50 (for administrative approvals), and $250 (for board approvals) will be required for the processing of a Special Event Permit. The fee will take effect upon completion of all legal requirements to assess new fees per A.R.S. § 11- 251.13 and A.R.S. § 11-251.8. Such fee will be evaluated annually by the Board of Supervisors.

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